Mail Vidi Vici – Global Privacy Policy

Last updated: [DATE]

Mail Vidi Vici (“Mail Vidi Vici”, “we”, “our”, “us”) operates a business contact discovery, inference, and verification platform. This Privacy Policy explains how we collect, infer, generate, license, disclose, sell, share, store, and otherwise process personal data. Mail Vidi Vici is incorporated in Delaware, United States, and operates globally. This Policy applies to all users, visitors, and individuals whose professional information may appear in the Services (“Lookup Subjects”).

Important: Mail Vidi Vici uses algorithms and probabilistic methods to infer and validate professional contact identifiers. Inferred data may not be publicly available and still constitutes personal data.

1. Categories of Personal Data

1.1 User account data

  • Name and surname
  • Email address
  • Job title and company
  • Account credentials (hashed)
  • Billing metadata (payments processed by Stripe; we do not store card data)
  • Support communications

1.2 Automatically collected data

  • IP address
  • Device and browser data
  • Log files, timestamps, security events
  • Usage patterns and audit logs
  • Fraud and abuse signals

1.3 Professional identity data

  • Name
  • Job title
  • Company affiliation
  • Public professional profile URLs (e.g., LinkedIn)

1.4 Inferred & generated data (critical)

We use proprietary algorithms, statistical models, and probabilistic techniques to infer, generate, predict, enrich, and validate professional contact identifiers. This may include business email addresses, confidence scores, email-format patterns, validation results, and related metadata.

1.5 Lookup activity data

  • Lookup queries
  • Associated identifiers (e.g., LinkedIn URLs)
  • Results, timestamps, and result metadata
  • Usage, billing, and audit logs

2. Purposes of Processing

  • Provide access to professional contact information
  • Infer, generate, and validate business emails
  • License, disclose, sell, or share lookup data with subscribers
  • Operate, maintain, and secure the Services
  • Prevent fraud, abuse, and misuse
  • Optimize costs and performance
  • Process subscriptions and payments
  • Comply with legal obligations and handle disputes

3. Sale, Sharing & Disclosure

Mail Vidi Vici may disclose, license, provide access to, sell, or otherwise make available professional contact data to subscribers in exchange for monetary or other valuable consideration. Such activity may be considered a “sale” or “sharing” of personal data under certain privacy laws, depending on jurisdictional interpretation.

Mail Vidi Vici does not knowingly sell sensitive personal data. Lookup Subjects may exercise opt-out, suppression, or removal rights where required by applicable law.

4. Legal Bases for Processing

4.1 GDPR (EU/EEA & UK)

We rely on legitimate interests, contractual necessity, and consent where required (e.g., certain cookies). Legitimate interests include B2B contact discovery, inferred data generation, commercial licensing of professional data, fraud prevention, and service improvement. Data subjects may object to processing based on legitimate interest.

4.2 KVKK (Türkiye)

Processing may be based on legitimate interest and contractual/legal obligations where applicable. We do not rely solely on “public disclosure” as a basis for inferred data that may not be publicly available.

4.3 U.S. state privacy laws

We provide disclosures and opt-out mechanisms required by applicable U.S. state privacy laws (including but not limited to California, Colorado, Connecticut, Virginia, Utah, Texas, Oregon, and Delaware).

5. User Responsibilities

  • We do not provide legal advice.
  • Users are solely responsible for determining whether their downstream use of lookup data complies with applicable laws.
  • We do not monitor or control downstream use of lookup data.

6. Retention & Suppression

We retain account data until deletion, and retain lookup logs and inferred data for operational, audit, security, and optimization purposes. Billing records may be retained as required by law.

6.1 Remove Profile / Suppression

Lookup Subjects may request suppression or removal. Upon request, we delete associated personal data and add identifiers (e.g., LinkedIn URL) to a hashed suppression list so future lookups return NULL.

7. International Transfers

We may transfer data globally. For EU/UK transfers we may use Standard Contractual Clauses (SCCs) and supplementary measures.

8. Security

We implement reasonable administrative, technical, and physical safeguards (including encryption in transit, access controls, logging, monitoring, and incident response). No system is fully secure.

9. Children

The Services are not intended for individuals under 18 years of age.

10. Changes

We may update this Policy at any time. Continued use constitutes acceptance.

11. Contact

Mail Vidi Vici LLC (Delaware, United States)
Email: privacy@mailvidivici.com